A worker can be paid holiday in 3 ways.
Directly through the InPay software
...
.
- Using the Employee Holiday importer
...
- Through the InTime timesheet system
Paying Holiday Manually Through InPay
...
...
Holiday Leave is entered through the Absence -> Absence Entry page.
Adding Holiday record
Key Fields
...
- Type of Absence: Should be Paid Leave.
- No of Hours: The number of hours. This must be entered manually as InPay does not have access to the working pattern of agency workers.
- Leave Start: If the Leave Holiday Start Date is after the Current Pay Period End Date no holiday will be paid, holiday will be paid in a future period.
- Holiday Leave End: If the Leave Holiday End Date is after the Pay Period End Date the holiday will only be paid up to the Period End Date, any future holiday will be paid in a future period No of Hours: The number of hours. This must be entered manually as InPay does not have access to the working pattern of agency workersperiod.
- Reason for Leave: Should be Holiday.
- Holiday Rate: There are two options to add the rate manually or to pull through the Calculated Rate for the worker. Both these are day hourly rates. The calculation of holiday rates is explained in Section 4.
Uploading Multiple Holiday Claims Using an Importer
An importer called Employee Holiday has been created and is accessible through the Import Date screen. A template can be downloaded for the format Employee Holiday; this can be used to add workers holiday records by entering the following fields. Leave Start Date, Leave End Date, No Of Hours, Holiday Rate (only used where rate type is manual), Holiday Rate Type (calculated rate and manual)
...
Figure 6 – Company Holiday Scheme (contracted hours)
InTime
For InTime linked systems the normal process is to make Holiday claims for an employee from the InTime application. Please see the see the InTime InPay Holiday Scheme page for details.
...