...
This screen allows the entry of new employees to the system. The sections available for data entry on this screen can be customised at company level using the Company General screen (image below). The first section, Mandatory Details, cannot There are a number of sections that cannot be unselected since these fields allow entry of the minimum amount of data required for setting up an employee in the system.
...
- Employee Number: Allows entry of an employee number for the employee. This field will be disabled if Automatic Employee number generation has been selected.
- Payroll: The payroll that the employee belongs to. The payroll must have been set up at Company level before it will appear for selection in this field. The payroll must also have it's current pay period set in the Payroll --> the Payroll Processing screen before an employee can be added, otherwise an error will be raised upon save.
- Workgroup: The workgroup that the employee belongs to. The workgroup must have been set up at Company level before it will appear for selection in this field. This is mandatory and is used in the calculation of permanent payments.
- Service Start Date: Allows entry of the date the employee started. This may be different to the date of joining in cases such as internal transfers within a company. If not specified it will default to the date of joining.
- Method Of Payment: This is a highly important field as it indicates whether the employee will be picked up when making BACS payments from the system.
- Hours Worked: It is mandatory to supply the category of hours worked for an employee. This will be included in the FPS
...
- NI Table Letter: Indicates the employee’s NI Table Letter . It is highly recommended to specify the table letter. If no letter is selected InPay will calculate using table letter A.and is Mandatory.
- Director: Indicates whether or not this employee is a Director for the purposes of NI.
- Non-Cumulative NI: If the employee's NI will be deducted on a weekly/monthly (pay period) basis. Visible only when Director is checked.
- Director Start Date: Indicates the date at which the employee became a Director. Required if the employee is a director.
...
This section will appear if Previous Employment detail has been checked in the Employee Starter Screen Format section of the Company General screen. There is the option to add all the details from an employee's P45, however the user can choose to add only the Previous Taxable Pay and Tax Paid as the P45 information is no longer submitted to the HMRC. The Starter Statement must be populated for all new employees prior to submission of their first FPS. Further information can be found on the help screen of the Employee P45 and the Employee Starter Statement screensPrevious Employment P45.
Location Details
This section will appear if Location Details has been checked in the Employee Starter Screen Format section of the Company General screen. The fields in this section allow the user to specify Location information for the employee being set up. Only 1 Cost Centre can be selected for a worker upon creation. If a employee work's across more than one cost center these details can be edited through the Employee Location screen.
Payment Details
This section will appear if Pay Details has been checked in the Employee Starter Screen Format section of the Company General screen. The fields in this section allow the user to specify a Payment (usually Basic Pay or Salary) for the employee being set up.
...
This section will appear if Tax Details has been checked in the Employee Starter Screen Format section of the Company General screen. The fields in this section allow the user to specify Tax information for the employee being set up. If no tax code is specified and no P45 or Starter Statement is entered then InPay will calculate as if the employee is BR wk1\mth1These details would normally only be populated if the company was being migrated from another software rather than the worker being a new starter.
Work Schedule Details
This section will appear if Work Schedule Details has been checked in the Employee Starter Screen Format section of the Company General screen. The fields in this section allow the user to override standard work schedule information for the employee being set up.
...