Description
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Usage
The current entries can be viewed in a grid at the bottom of the page. These can be selected for viewing or amendment by clicking on the grid. New entries can be made directly after selecting an employee or by pressing the 'New' button.
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Notes - This box is to allow you enter any notes about the absence you wish to keep.
Adoption
This is when an employee goes on adoption leave due to adopting a child.
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Paternity (Adoption)
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Paternity Details
Leave Weeks - Due to the unique characteristic of Paternity Leave being taken over one or two weeks, this replaces the End Date field.
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Shared Parental Leave (Adoption)
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Adoption Details
Child Match Date - Same as Adoption
Child Expected Date - Same as Adoption
Child Placed Date - Same as Adoption
MW Date - Same as Adoption
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Maternity
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Birth Details
Baby Due Date - Enter the date the baby is due. This is used to calculate the Expected Week of Childbirth (EWC Date) and the Qualifying Week (QW Date). This is a mandatory entry.
Baby Born Date - This is the date the baby was born. It is only used for reporting purposes at this time.
EWC Date - This date is the Sunday at the beginning of the Expected Week of Childbirth. This date is calculated by InPay Payroll and shown here for your reference. It is readonly.
QW Date - This date is the Sunday at the beginning of the Qualifying Week. This date is calculated by InPay Payroll and shown here for your reference. It is readonly.
Pregnancy Related Illness Start - This is the date the employee went off sick due to pregnancy. It is only used for reporting purposes at this time.
Baby Stillborn - This indicated that the employee had a stillbirth. It is only used for reporting purposes at this time.
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Paternity (Birth)
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Paternity Details
Leave Weeks - Due to the unique characteristic of Paternity Leave being taken over one or two weeks, this replaces the End Date field.
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Shared Parental Leave (Birth)
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Birth Details
Baby Due Date - Same as Maternity
Baby Born Date - Same as Paternity (birth)
EWC Date - Same as Maternity
QW Date - Same as Maternity
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Neonatal Leave
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Parental Bereavement Leave
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Parental Bereavement Details
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AWE - Same as Adoption
AWE Override - Same as Adoption
Offset - Same as Adoption
Paid Leave
This is when an employee is on paid leave from their employment. Please note that once the record has been applied (created in a period that has been committed), it cannot be updated.
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* For hourly holiday schemes these fields will be shown in hours. No. Of Days will also be shown in hours.
Sickness
This is when an employee is unable to work due to illness. SSP is not normally payable for periods of less than 4 days, but you should still record the absence to maintain a consistent record for reporting.
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Days Paid - Shows the number of days paid in each band for this sickness record.
Balance - Shows the employees days remaining at each band.
Unpaid Leave
This is when an employee is on unpaid leave from their employment for reasons other than above. It could be unpaid leave like suspension or sabbatical.
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