We are pleased to confirm the upcoming release of InPay V9.5. This will be available to you on Monday 11 March.
Listening to our users is important to us, and therefore we hope that you find these changes useful, and they help in streamlining your business processes. We always value feedback, so please contact account management if you wish to discuss anything further.
All previous release notes can be found here: InPay release notes.
Key highlights:
We have made all the legislative changes required for 2024/25, including the new Paternity legislation.
New features:
Pay Summary tables on Exporter can be run for Supplementary Runs
Multiple Custom Import Enhancements
Nest Pension API additional Frequency added
CIPHR Integration additional validation
Standard Life Report Requirement changes
Highlight Details
Legislative Changes 2024/25
All the 2024/25 data has been uploaded and our Year End guide can be found here: Year End Guide.
It's been a quiet year legislatively, but please be aware of the new Statutory Paternity legislation. Employees can choose to take either 1 week or 2 weeks leave. If they choose to take 2 weeks, they can decide whether to take them together or separately. Your employee must give you 28 days' notice before the start of any block of leave and if they want to change their start date. They can also change whether they plan to take 1 week or 2 weeks.
The amount of time is the same even if they have more than one child (for example twins).
Leave cannot start before the birth or placement date. The start date must be one of the following:
- the actual date of birth or placement.
- a specified number of days after the birth.
- a set date, which is after the date of birth.
Leave must finish within 52 weeks of the birth (or due date if the baby is born before the expected week of birth) or placement. The start and end dates are different.
New feature details
Pay Summary tables on Exporter can be run for Supplementary Runs
Multiple Custom Import Enhancements
Warning message will be displayed if any of the date fields have erroneous values.
Rate will be picked from employee's pay>pay element rate screen if the file has defined pay elements having units value.
Messages are now retained after Partial Import are processed, along with error count on the Import status.
Where an employee is a starter and leaver in the current period, the start date of payments and deductions are now set correctly to service start date.
Error message on Custom Importer > STL/PGL table now shows as ‘Employee Starter Checklist: Student Loan/Postgraduate Loan Table needs all required fields relevant to STL or PGL’.
Maximum row limit is now set on Import files. In the case that the row limit on the Import files is exceeded then a valid error message will be shown, thereby restricting the import of records into InPay. Validation is provided for Multi sheet imports as well. Supports import of CSV, XLS, XLSX file formats.
Option to Show Employee Pension at bottom of payslip - Allows showing of Salary Sacrifice Pension YTDs
Previously there was no way of viewing the Employee's YTD value of a Salary Sacrifice pension deduction on the payslip. This was because it shows on the payments side of the output. A change has been made to show the current and YTD values at the bottom of the payslip if the option is ticked through the Company - General screen.
Nest Pension API additional Frequency added
The 'Use Tax Monthly/Weekly' option is newly introduced on the NEST Pension scheme type. This allows reporting of Monthly pay frequency as Tax Monthly rather than Monthly and Weekly pay frequency as Tax Weekly rather than Weekly.
Multiple New Bacs formats
The following formats have been added to the system:
HSBC BACS Format V2
HSBC BACS V2 format is newly introduced on Company BACS parameters. It is identical to Standard HSBC BACS Format, except on the HDR1 row and the EOF1 row the Bacs Processing date should be replaced with the Created Date. Expiry date is set to 2 days after the BACS processing date.
Danske Bacs CSV
This is an additional Danske format, this time output in CSV.
Documentation on available BACs formats can be found here BACS formats.
CIPHR Integration additional validation
Validation has been added against Employee Payments to check if it is after the Employee leaving date. If the payment start date is after Employee Leaving date the error message ‘Payment Start date cannot be after Employee leaving date’ is shown.
Create SSO logins on Publish
If the client uses SSO for the payslip portal, any new user accounts for starters will be created if payslips are published, previously this only happened when the payroll was committed.
Standard Life Report Requirement changes
Standard Life have asked for additional fields to be added to their contribution files as part of a Pension Regulator change. This has been added in the form of a new format 4.Pension Export -> Standard Life Contribution V2. The previous versions remain. If you offer standard Life pensions you may wish to speak to them about what format to upload going forward.