InTime V22.03 - Release Notes

We are delighted to announce our latest release - InTime V22.03

Audit Improvements:

Invoicing Terms: History tab section is added to Invoicing Term Edit page to track the changes.
Timesheet Audit:

1. More detailed audit history is added to History tab of timesheet when there are changes in “change status” page
2. The changes to the fields “Payroll Reference”, “Freehand Reference” are now audited on the timesheet history tab.
3. PO Numbers added or removed is now enhanced to reflect what was edited in timesheet history tab.
4. Paper timesheets uploaded or removed are now audited in timesheet history tab

Write-off Audit:

1. Write off's performed through the Sales or Pay > Write Off screen are now captured against the timesheet on timesheet history tab.
2. Write off's performed through the timesheet "changed status" is enhanced to reflect the write off on timesheet history tab.

Worker Audit Enhancements:

1. InPay Changes: Changes to a PAYE worker resulting from an update from InPay are now registered on the audit trail of the worker history.
2. Password Update: Change of Password by worker or Admin via “Change Password” screen is now audited in worker history and Audit Report
3. Change Details : When the worker changes their own details, the details of change request by worker will appear in worker history after approval from administrator.

Audit on Config pages: Audit is added for the below config pages:

1. 1. Rate Templates
  2. Expense Templates
  3. Expense Types
  4. Pay Elements
  5. Approval Routes
  6. Overtime Rules
  7. Public Holidays
  8. Exchange Rates

Holiday Claim: Two new columns (Approver First Name, Approver Last Name) are added in Holiday Claims page to record who approved the holiday claims.

Filter Improvements:

PO Filter on Managers Timesheet Search:

InTime now allows managers to filter timesheets/expenses by PO number. "Purchase Order Number Range" field is introduced on Managers Timesheet Search and Expense Search pages:

Perm Filter on Worker Search:

Now users are allowed to search the workers via perm placements filter.

RSM Services:

“RSM Services” drop-down is now fixed and this populates the pages related to services.

Placement Improvements:

Placements have a Main Managers and Alternative Managers; they also have an optional Expense Manager and Expense Alternative Managers who can authorise expense claims. If there isn’t an Expense Manager, the system defaults to using the Main Manager for expense approvals. If a manager goes to the approvals screen, they cannot see expenses where they’re an expense manager of the placement (unless they’re also the main / alt manager).
This change is to allow them to approve the expenses and see them in the approved section.
A new setting is added which affects when a user views either timesheets or expenses in search pages. It’s for cases where the user is named explicitly on an approval route but isn’t a placement participant (its consultant, main manager, alternative manager, expense manager or expense alternative manager). The current behaviour is to include timesheets and expenses of a named manager in the results. The new setting is off by default, meaning that timesheets/expenses for named approvers won’t be shown unless also happen to be a participant of the placement. Please contact support team to enable this.

Timesheets Improvements:

On-Hold Reason Codes:

A list of reason codes can be configured for Timesheets/Placements on-Hold. In timesheet, the list of reason code will appear as such

Similarly, in placement > invoicing tab

Please contact support team to configure Reason Codes.

Bulk Update Invoice Status:

A new timesheets menu specifically for Admins. Users can search for timesheets and expenses, tick some then select a new status and apply it to the Sales Invoice Status or Purchase Invoice Status. Please contact Support team to enable this feature.

Additional

Error message will be displayed on search screens of timesheets, expenses, and margin reports screen if a currency exchange rate has not been configured.

Adjustment Wizard Improvements

Previously, adjustment wizard was timesheet specific but now it is applicable on expenses too. Both timesheets and expenses can be adjusted at the same time with same rules (affects, how to process, process invoicing and re-approve).

Other Improvements

In Intime, a new section is added in client form called Parent. Now one client can be linked with other client; creating parent-child relationship.
Perm Invoice: An update made on the increase of net amount length for creating Perm Invoice. This is needed for currencies other than GBP or USD. User can enter amount up to 10 characters e.g., 9999999.99 or 1234567890
"Mark as Paid", "Credit" and "Not Paid" options have been introduced in Credit Note Listing screens. Now a user can mark credit notes as paid or credit the negative timesheets or mark the paid as not paid.
A new Lloyd Commercial BACS format have been added to the payment method options

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