CIS - Basic Workflow Process (Method 2)
- Stuart McKay
To process a CIS payroll, the CIS module needs to be enabled. If you don't have access to the CIS module, please contact us for information on how to activate it.
CIS Method 2 (InPay payments)
RSM InTime and InPay can be cofigured to process CIS using different methods. If you are unsure as to which CIS method is configured on your RSM InTime platform, please contact our support team.
Page Contents
Other Payroll Types
Your Workflow Guide (CIS process method 2)
The process outline displayed on this page will take you through the minimum steps required to complete a standard CIS payroll.
Category | App | Menu | Description | Help | |
|---|---|---|---|---|---|
| 1 | Review | InTime | Timesheets > Approved | Check timesheets are in and approved |
|
| 2 | Export | InTime | Timesheets > Export | Select payroll frequency and export (This will include timesheets and expenses) (Note: Exported timesheets will not appear in InPay at this stage). | |
| 3 | Export | InTime | Notification bell | Wait for confirmation that all timesheets exported sucessfully |
|
| 4 | Self-Bill Invoicing | InTime | Pay > Generate Invoices | Generate all invoices relating to the CIS payroll being processed. (CIS invoices are raised within InTime without any deductions applied). |
|
| 5 | InTime: BACs | InTime | Pay > Generate Payments | Use the filters to search for all purchase invoices relating to the CIS payroll being ran. Process the invoices in to a single payment batch using “InPay Rest” as the payment format. (Note: Once the payment file has been created, InTime will export the timesheet data to InPay for processing). | |
| 6 | HMRC: CIS Verification | InPay Manual | Processes > HMRC Submission or CIS > Worker: Verification No | Generate and send a new CIS Verification type Manually verify (through HMRC gateway or employer helpline) - Add verification number to worker record | |
| 7 | Payroll Update: Ad hoc | InPay | CIS > Adjustments | Add any ad hoc (one off adjustments) - Example: Advance deduction | |
| 8 | Review | InPay | Reports > Standard Reports:
| Here is a selection of the most common reports used to review payrolls:
| |
| 9 | Payroll Update: Payment file | InPay | Processes > BACs Generation | Create your payment file | |
| 10 | Payroll: HMRC | InPay | Processes > HMRC Submission: | Submit your CIS monthly return (once per month) | |
| 11 | Payroll Update: Close | InPay | Payroll > Payroll Processing | Commit your payroll in to the next period | |
| 12 | InTime: Self-Bill delivery | InTime | Pay > List invoices (sent status: No) | Click all undelivered purchase invoices (You can isolate CIS invoices by using the payroll filter under the “Advanced” tab”). (Note: Your preference to only issue the CIS statement you should mark the invoices as send from the list invoice page. You can also set the [invoice deliver by] to “not required” on the CIS worker record, through the [Limited Company] tab). |
|
Frequently Asked Questions
In addition to the above, we have also provided some answers to the most frequent questions asked.
My contractor’s past payments were deducted at 30% (or higher rate), they are now CIS registered with a 20% deduction rate. Can I back date the Tax treatment to the correct amount?
No. Assuming you have re-verified the contractor, you should adjust the contractor record to the 20% CIS tax status on InPay. Any future payments will be deducted at the new rate.
You and the contractor should consult with HMRC directly regarding any deduction overpayments made.
I need to re-verify a contractor through InPay, how do I do this?
Contractors can be re-verified through InPay by removing any stored verification number from their record. Records without any verification numbers will automatically be included in your next CIS verification request.
Caution should be applied when removing any verification numbers. For example, this approach should only really be used when a verified contractor has not been included in a CIS return for 2 or more years.
Some of my CIS contractors don’t want to operate on a self-bill invoicing basis.
CIS contractors can only be processed on a self-billing basis.