We are pleased to confirm the upcoming release of InPay V9.4. This will be available to you on Monday 22 January.

Listening to our users is important to us, and therefore we hope that you find these changes useful, and they help in streamlining your business processes. We always value feedback, so please contact account management if you wish to discuss anything further.

All previous release notes can be found here: InPay release notes.

Key highlights:

We have developed a new employee occupational screen and made changes to effective dates.

We have developed 5 additional tables for importing.

New features:

New employee occupational absence screen

Custom imports & 5 additional tables

Exporting cumulative year to date balances over multiple tax years

Show rate to 2 decimal places

Ability to amend reducing and loan balances

New BACS format: Bank of America faster payments

Ability to download a SSP1 form

Improvements:

Payslip information: show true ER pension within payslip viewer; supplementary payslips and zero pay

Reporting: 2 additional columns for the nominal export masks timesheet report; exceptions new report and starters

NEST pension contribution report & retrospective leavers

Analysis of payments report & employee pay methods

New feature details

New employee occupational absence screen

Previously, the absence schemes section would show under employee - general details. This has now been replaced with a new screen called employee - OA schemes. Like the employee - OSP schemes, the new option will only show on the menu if salary reduction pay element is selected under rate calculation & absence section on company - company general screen.

Employees can be assigned with occupational absence schemes by entering the details manually and using an employee starter importer. An employee now has an effective date against each absence scheme they join. This is particularly useful when a worker needs to be on one scheme for the birth of their first child and a different scheme for their second.

As the users could previously already import the OA scheme into the system via the standard importer (employee starter format), additional fields have been added, to accommodate importing each different OA schemes' effective date. If an OA scheme is populated but without the effective date, the effective date will default to the employee's service start date. If nothing is entered for the employee in the OA schemes fields but a default scheme is set on the payroll, it will insert that default and, again, the employees service start date as the effective date.

When the record is saved, if the change would impact an existing absence record, a screen will pop up showing the outcome to the user of what the effect would be.

Please note: as all occupational absence records are recalculated every time the calculator is ran for an employee, this would change their current payslip. The system will try to either claw back funds or give the employee more money for the previous payslips, if the affected absences were from a previous pay period absence that has already been paid.

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Custom imports & 5 additional tables

The following 5 tables have been added to the custom import, within the page section in custom imports: maternity, paternity (birth), paternity (adoption), work schedules, & SSP schedules. Once an option is selected, you will see all the relevant fields available to select.

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Exporting cumulative year to date balances over multiple tax years

A new table has been added to import/export - export data, the format is called pay summary cumulative. This returns one line per employee for the payroll selected, which has cumulative values for each field, for the pay period criteria set in the template format.

Show rate to 2 decimal places

We have created a new option within company general - payslip section. You will now be able to set the rate to show at 2 decimal places on different payslip versions.

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Ability to amend reducing and loan balances

Loan and salary sacrifice outstanding balances will now be amendable until the record has ended. When a salary sacrifice payment with a reducing balance has ended on the last day of the previous period, InPay will allow a new salary sacrifice reducing balance payment against the same element with a start date during the new period. Loan balances and salary sacrifice outstanding balance amendments are supported through custom importers and manual entry.

New BACS format: Bank of America faster payments

We have created a new BACS format. The BACS file is a CSV format, and the file format aligns to the defined specifications for header row, transaction rows, footer row1, and footer row2.

Ability to download a SSP1 form

Where an employee meets the criteria, you will now be able to download the SSP1 form. Within the absence - absence entry screen, select the relevant absence and an icon will appear, click on this and the form will download.

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Improvement details

Payslip information

Show true ER pension within payslip viewer

If you are using our payslip designer, and have ticked 'show true ER pension', this would be shown on the employee's payslip and within reporting, but would not show on the payslip viewer. Moving forward, you will now be able to see the employee's salary sacrifice figure to the employer’s contribution, at the bottom of the payslip throughout all applicable screens within InPay.

Supplementary payslips and zero pay

Previously a payslip with gross pay and net pay of 0 and all underlying pay elements of 0 would not show, if the timesheet lines with different descriptions cancelled each other out. This has been rectified and a zero-value payslip will be available for all.

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Reporting

2 additional columns for the nominal export masks timesheet report

Two additional fields from the timesheet (rates and units) have been added as excel columns. This will now show within the nominal export masks timesheet report if the by timesheet option ticked.

Exceptions new report and starters

The exceptions new report previously showed normal monthly basic as £0.00 and basic pay this month as £0.00 for staff with a worker pay type of hourly. This now shows the gross pay instead.

NEST pension contribution report & retrospective leavers

The NEST contribution pension report will now include employees who were marked as leavers in the later pay period but have a leaving date which falls in a previous pay period.

Analysis of payments report & employee pay methods

Within reporting - standard reports the analysis of payments report within the pay category will now show payments against the correct method of payment for both current and previous pay periods. Previously if an employee's method of payment had changed from one category to another, reporting could show incorrectly for closed periods.

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