InPay 8.3 Release Notes

We are pleased to confirm the upcoming release of InPay V8.3. This release will be available to you on Monday 10th October.

Listening to our users is important to us, and therefore we hope that you find these changes useful, and they help in streamlining your business processes.

We always value feedback, so please contact our Client Account Management Team if you wish to discuss anything further.

All previous release notes can be found here: InPay Release Notes

Enhancements

Holiday Payment adjustments and store values that make up calculation

Additional Validation Fields for names on a custom importer

Adjust reports to correctly display large figures

Nominal Masks - mask allocation importer

Improvements

Pay Method Report to include AEO reference

Basic Pension import without EE or ER values

Disallow deleted employees from being cloned

Employee basic file importer with work schedules

Blank commit email to workers

Employee basic importer - "Employee Number not found" message

Custom Importer - Perm Payments & Deductions Pay Elements

Exports now sort by Employee Number

Adding Student and Postgraduate Loans through Custom Importers

Exception report message for employees with multiple work patterns

Enhancements

Holiday Payment adjustments and store values that make up calculation

We have introduced a new page within your Employee menu heading called Holiday Calculation. You will now be able to override the pay and units (based on the mode of payroll) from this page and the holiday average rate calculation happens instantly, according to the latest update.

We have also given you the ability to import the pay and unit details within our Import/Export function. Where you can import a Holiday Override for the last 104 weeks against a worker. For further information on this go to Employee Holiday Calculation

Additional Validation Fields for names on a custom importer

We have provided the ability to have an additional validation for a file with a surname and NI number fields before importing files to the system using the custom importer. This additional field validation option can be enabled by selecting 'Ignore Employee Validation' checkbox within your Import/Export - Custom Import Screen.

Adjust reports to correctly display large figures

When displaying your "P32 YTD By Payroll Post 2020" and "Pay Summary" reports on PDF, we have limited the font size to '5' if the length is longer than 11 characters. This allows large figure values to displayed fully within your PDF.

Nominal Masks - mask allocation importer

We have developed a new standard importer template named "Company Nominal Masks Allocations". This can be found within your Import/Export - Import Data Screen.

This functionality allows you to provide a narrative to each Nominal Mask. To use nominal masks you will need to have the option ticked within your Company - General screen. For further information on how this feature works go to Company Nominal Mask.

Improvements

Pay Method Report to include AEO reference

If you tick the option Include all Payments when running your Pay Method report you will now see any AEO References for that employee within your report.

This reference field is within Pay - AEO. For further information on how InPay can handle the processing of AEOs click here.

Basic Pension import without EE or ER values

Previously our Basics Pension Importer would not allow you to import if your EE and ER contribution values were blank. We have now changed this so if the field is blank it will populate the EE and/or ER with 0.00. This will allow you to update your pension scheme membership details without figures.

Disallow deleted employees from being cloned

We have made changes to our cloning company function. Deleted employees will no longer be listed in a cloned company, if you select type as 'YTD' from primary company and on EYFPS company.

Employee basic file importer with work schedules

You will notice an improvement when importing a Employee basic file with schedule override values. Previously if you imported a file with a large number of employees this may have been unsuccessful or slower than expected.

Work Schedules give you the ability to define working patterns for groups of employees. You will find this feature within your Company Menu heading.

Blank commit email to workers

You have the ability to have bespoke emails for individual payrolls, these emails will be sent upon committing that payroll. If you leave the email blank, employees will receive a blank email. If you wish a particular payroll to not receive an email, you will need to enter the following characters in the body of the text and save: white space ,   , <p>, or </p>

Make sure you have selected the specific payroll that does not require an email, as below.

For further information about how to create your own emails for individual payrolls. Go to Company Emails.

Employee basic importer - "Employee Number not found" message

We have improved the error message you receive when you import an employee with an incorrect Employee Number and ExternalID. Previously you would have seen an error message of "Object not set to an instance of an object" This will now show as "Employee Number not found".

Custom Importer - Perm Payments & Deductions Pay Elements

You are currently unable to import Deduction Pay Elements, previously if you used the Employee payments custom importer template, you would not receive an error if you had deductions within the import. We have now provided you with an error message making it clear that these deductions have not been added. Using a Custom Import is a simple and efficient way of getting information into your PAYE system. This feature can be found under your Import/Export menu heading.

Exports now sort by Employee Number

We have improved our export function, this will now sort by employee number by default even if employee number field is not included in the format created. For further information on how you can export data from InPay go to Export Data

Adding Student and Postgraduate Loans through Custom Importers

You may have noticed previously that while using our custom importer, if you imported a Student loan and Post Grad Loan with the same date, this would show on 1 line. We have made changes to this and both loans will now show on separate lines. Loan details for an employee will be updated if the loan type and start date remain the same between Pay>Student Loans page and Custom import file.

If any loan details imported through custom importer do not match current loans for that employee then a separate entry will be shown. For more information on how you can build your own import go to Custom Import.

Exceptions New report message for employees with multiple work patterns

We have created a message within your Exceptions new report, highlighting when applicable "Employee has both an Hourly and Daily work schedule in the period, a manual adjustment may be required." To include this message within your report, you will need to have the Work Schedule option ticked within the Company - General Screen. This section of InPay allows you to bespoke your Exceptions new report. click here to see a breakdown of those exceptions