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InTime Tasks
Placement data including worker and client details have been entered on to InTime. This may be populated through front end integration with your CRM or entered manually.
Ensure Verify that PAYE workers have syncronisedsynchronised from InTime to InPay from InTime. Using Use the filter options within in InTime to check for any workers not yet InPay linked, review those records and correct.linked to InPay. Review and correct these records as needed
Timesheet and expense data entered for each applicable placement. You should ensure that you have entered all timesheet and expenses to match the payroll you are conducting your parallel test against.
InPay Tasks
Ensure InPay is fully configured. Review the Company and Payroll menu to ensure that you have configured items such as pension schemes, holiday schemes and set your Bacs parameters. Please note, that you will not be able to make changes to existing pension or holiday schemes when workers have been applied. We strongly recommend that you test your configuration before moving to the parallel run stage.
Enter Opening balances and any other payroll configurations to each applicable worker. See our data migration guide for further instructions. We recommend ensuring that your data here matches the data held on your old payroll software before proceeding with testing.
Check that you have entered any AWE (average weekly earnings) details for workers that may receive any statutory payments.
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Once you have completed the parallel run. It is time to reconcile your the net pay to ensure that InPay matches your legacy payroll systems, this ensures that all of the calculations in your new software are working correctly and it's ready to go live.
Running Reports
We recommend running the following reports as part of your reconciliation testing:
[Reports here]
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Category: Employee| Report: Employee Notes
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Category: Employee | Report: Exceptions New
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Category: Pay | Report: Pay Summary
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Category: Employee | Report: Holiday
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Category: Pay | Report: Pension
The reports listed below can be accessed through InPay: Reporting > Standard Reports
Report Details | Report Description |
|---|---|
Category: Pay | Report: Pay Summary YTD | Often referred to as a “Gross to “Net” report which outlines gross earnings, deductions (such as tax national insurance and pension contibutions), leading on to the net pay. |
Category: Pay | Report: Pay Method | Provides a net pay summary for each worker including the method of payment set on their record (e.g. Bacs or cheque). You can set this report to output the bank details which will assist record matching with your legacy system. |
Category: Pension Exports | Report: Basic Pension | Provides an detailed overview of the pension status, scheme enrolled in to together with contribution percentages. |
Category: Employee | Report: Holiday | Provides a summary list of workers which details, the amount accrued, amount taken, amount due and current average rate calculation which provides the estimate holiday pot value. Note: workers using the pay immediately scheme will not be included in this report. |
Category: Payslips| Report: Email Payslip | Provides a consolidated payslip file for all workers paid in the period. This will be useful for discrepancy comparisons. |
Accounting journal output report | This may vary depending on your requirements. Please consult with RSM for further details on your configuration and the report you should be running. |
Comparing your reports
Run the equivilent or similar reports reports from your legacy software and compare the balances.
Review your accounting journal output to ensure it meets your requirements.
Common discrepancies
We have provided a list of common descrepancies
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