We are pleased to confirm the upcoming release of InPay V9.0. This will be available to you on 10 april 2023.
Listening to our users is important to us, and therefore we hope that you find these changes useful, and they help in streamlining your business processes. We always value feedback, so please contact account management if you wish to discuss anything further.
All previous release notes can be found here: InPay release notes.
Key highlights
Nest API connection - Internal/External. We are pleased to announce you can now connect via Nest API. You will be able to retrieve opt out information and send over contribution submissions without downloading or uploading data. This will be controlled within InPay with a direct connection to your account with Nest.
Multi-factor authentication Internal/External. We have introduced multi-factor authentication for InPay and our payslip portal . This will be and is available for all users. Using MFA gives enhanced security for a users' account. If you are an InPay admin user, you will have the ability to add this to each individual user's account for InPay, and switch on the ability for all employees to use MFA for the payslip portal.
New features:
Multi-factor authentication and administration: what is MFA?,
InPay authentication: how is it set up?, how do users login for the first time?, what happens if I have changed/lost my device?
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Importing:validation for relevant fields and special characters, custom import for P45 previous tax basis, worker pay type added to custom importer, custom importing P45 student loan details, additional validation for holiday history override import
Exporting: external exports for report groups
Reporting: reporting on pay holiday immediately schemes, email payslip report performance improvements, P45 Pre Printed not working with 1 or 0 in pay period parameter, new tax code HMRC RTI download report
Pension reports: pension scheme end date added to basic pension report, standard life contribution (NEW) report to include pension refunds, royal london pension report consolidation,
NI values where there are multiple FPSs in a period
New features details
Nest API connection
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Multi-factor authentication and administration Anchor Pay Manager MFA Authentication and Administration Pay Manager MFA Authentication and Administration
| Pay Manager MFA Authentication and Administration | |
| Pay Manager MFA Authentication and Administration |
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MFA is a two step process. You will log in to InPay and the o payslip portal as normal, and then be required to enter a one-time password. This password is generated by a mobile application authenticator. These can be downloaded via app stores, the most common ones are google authenticator and microsoft authenticator. When you go into your app, you will be given a one-time password (which is time sensitive) to enter into the your login screen. This adds an additional layer of security to your data and login details, based on a password that only you know, and a one-time password on a device that only you have.
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How is it set up? Anchor How is it set up? How is it set up?
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| How is it set up? |
Firstly, make sure you have an authenticator app already downloaded on to your mobile device. Each individual user will need to have this on their own device.
To be able to activate this for users, you will need to be an InPay admin user. If you have the security setting in your top menu bar, go to manage users. Search for the user and click edit, or click new if you are setting up the user for the first time. Within details you will see a dropdown field authentication type. Select time-based one-time password. Click save. Once this has been saved, users will be required to log in via MFA.
How do users login for the first time? Anchor How do users login for the first time? How do users login for the first time?
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| How do users login for the first time? |
When you log in for the first timeFirstly, make sure you have an authenticator app already downloaded on to your mobile device. Each individual user will need to have this on their own device.
When you log in for the first time, after providing the username and password. You will then be presented with a QR code, and a verification code box. Scan the QR code using the authenticator app you have downloaded. The app will then provide you with a one-time 6 digit verification code, (this is time sensitive) enter the code in the box provided and click next, you will be successfully logged in.
After the initial login, you will no longer see the QR code. Simply enter your username and password you will then be prompted to enter your 6 digit verification code from your authenticator app, click next and you will be logged into InPay.
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The MFA is applicable for both SSO and non SSO user.
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Payslip portal authentication Anchor Payslip portal authentication Payslip portal authentication
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After the initial login, you will no longer see the QR code. Simply enter your username and password you will then be prompted to enter your 6 digit verification code from your authenticator app, click next and you will be logged into the payslip portal. 
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We have made a change to our custom importer when updating P45 previous w1/m1 tax basis field. Previously this required a Y or N, but would fail on update. Now you will use 0 to not tick the box and 1 for the tick box to be populated. This updates the section tax details, within employee - previous employment P45.
Worker pay type added to custom importer Anchor Worker pay type added to custom importer Worker pay type added to custom importer
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| Worker pay type added to custom importer |
You can now use the field worker pay type within employee page in the custom importer. It will allow the following names or value: 'not selected' or 0, 'salaried' or 1, "grade" or 2, "hourly" or 3, "timesheet" or 4. If the field is left empty for a new starter, it will set the worker to 'not selected'. When updating a current employee and column is left empty, it will leave the field unchanged.
Custom importing P45 student loan detailsAnchor Custom importing P45 student loan detail Custom importing P45 student loan detail
Previously when using the custom importer for P45 details and marking the student loan indicator as Y, the plan type field was remaining blank in the statutory loans screen. The plan type will now populate as expected. Also when adding previous employment P45 details, a student loan with type 'plan 1' will not be created when an employee already has a student loan set up on pay -student loans screen.
Additional validation for holiday history override import Anchor Additional validation for holiday history override import Additional validation for holiday history override import
We have improved the error messages within the messages section if the below errors occur, allowing you to make the appropriate changes to the import file. Previously this would display as object reference, instead of the error.
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The pay periods in the file do not exist in the systemMessage gets highlighted as cannot delete. pay period in use if deleting periods when there are employee holiday calculation rows for that period on payroll - pay periods screen exist in the system
Message gets highlighted as cannot delete. pay period in use if deleting periods when there are employee holiday calculation rows for that period on payroll - pay periods screen
Exporting
NP – 2227 External exports for report groups - Internal/External
We have developed a new option to export P60, P45 and payslips based on report groups. This has been option has been added to processing - external export screen. When you select your export type and export level, click export. You will now see a new dropdown field called group filter. Any report groups you have set up will be available within this dropdown.
Reporting Anchor reporting reporting
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Previously you may have noticed that your P45 pre printed report within the statutory category was not running if the pay period was set as '0' for current period and '1' for previous period. This will now work as expected.
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HMRC RTI download reportAnchor New tax code report New tax code report
| New tax code report | |
| New tax code report |
There is a new report called tax changes by period change HMRC RTI download report within the employee category in standard reports. This report will capture details of any employees updated with P6s, P9s, SL1s, SL2s, PGL1s, PGL2s, and NINO updates from the processing - HMRC data retrieve screen.
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We have provided a tick box option to consolidate all payrolls within the pension exports - royal london pension contribution report. This will allow you to have 1 report with all payroll frequencies reported, and stops the requirement to combine multiple reports outside of InPay.
NI values where there are multiple FPSs in a period Anchor NI values where there are multiple FPSs in a period NI values where there are multiple FPSs in a period
| NI values where there are multiple FPSs in a period | |
| NI values where there are multiple FPSs in a period |
Previously gross earnings for NICs in period, total employer NICs in period and employee contributions in period were displaying incorrect values. This would only happen when there was a change to the NI letter or there had been NI movements in the pay period after the first FPS submission. This will now display expected values under each table letter. Please note: This has had no impact on monies owed to the HMRC or the Employee's NI record with the HMRC, as YTD figures are used in both cases.