We are pleased to confirm the upcoming release of InPay V9.0. This will be available to you on 10 april 2023.
Listening to our users is important to us, and therefore we hope that you find these changes useful, and they help in streamlining your business processes. We always value feedback, so please contact account management if you wish to discuss anything further.
All previous release notes can be found here: InPay release notes.
EVERYTHING APART FROM THE START OF SENTENANCES MUST BE IN LOWER CASE, EVEN NAMES OF COLUMNS OR MODULES. BOLD ALL MODULE NAMES EVEN IF NOT LINKED.
Key highlights
Nest API connection - Internal/External. We are pleased to announce you can now connect via Nest API. You will be able to retrieve opt out information and send over contribution submissions without downloading or uploading data. This will be controlled within InPay with a direct connection to your account with Nest.
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Multi-factor authentication and administration: what is MFA?,
InPay authentication: how is it set up?, how do users login for the first time?, what happens if I have changed/lost my device?
Payslip portal authentication: how is it set up?, how do users login for the first time?, what happens if I have changed/lost my device?
Improvements: Anchor Back to the top Back to the top
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Importing:validation for relevant fields and special characters, custom import for P45 previous tax basis, worker pay type added to custom importer, custom importing P45 student loan details, additional validation for holiday history override import
Reporting: reporting on pay holiday immediately schemes, email payslip report performance improvements, P45 Pre Printed not working with 1 or 0 in pay period parameter, new tax code report
Pension reports: pension scheme end date added to basic pension report, standard life contribution (NEW) report to include pension refunds, royal london pension report consolidation,
NI values where there are multiple FPSs in a period
New features details
Nest API connection
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Following on from our People's Pension API connection, you can now connect to NEST. This can be set up immediately, with no requirement for switch on from support. Go to, company - pension schemes and enter your pension provider details. Then within processing - pension processyou can enter the login details for NEST. Once connected your opt out information will be available for you to review and upload. You can also send a contribution file to NEST, this will automatically include a joiner's file. We have provided a reporting button, allowing you to download a copy of the data that is being uploaded. For full details on how to set up and use this functionality go to pension process.
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Multi-factor authentication and administration
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Anchor Pay Manager MFA Authentication and Administration Pay Manager MFA Authentication and Administration
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| Pay Manager MFA Authentication and Administration |
What is MFA? Anchor what is MFA what is MFA
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| what is MFA |
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If you have the security setting in your top menu bar, go to manage users. Search for the user and click edit, or click new if you are setting up the user for the first time. Within details you will see a dropdown field authentication type. Select time-based one-time password. Click save.
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When you log in for the first time, after providing the username and password. You will then be presented with a QR code, and a verification code box. Scan the QR code using the authenticator app you have downloaded. The app will then provide you with a one-time 6 digit verification code, (this is time sensitive) enter the code in the box provided and click next, you will be successfully logged in.
After the initial login, you will no longer see the QR code. Simply enter your username and password you will then be prompted to enter your 6 digit verification code from your authenticator app, click next and you will be logged into InPay.
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If you lose or change your mobile device, or have had to reinstall the authenticator application, you may need to have your MFA reset. Within the user details you will have a reset totp authentication button, click this to reset. Once reset, you will follow the steps as above as a first time user. Please speak to your payroll representative, to reset this for you. Internal Payroll wont need to have clients contacting them. Who do they speak to? For For Saas what will they do?
The MFA is applicable for both SSO and non SSO user.
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Payslip portal authentication Anchor Payslip portal authentication Payslip portal authentication
| Payslip portal authentication | |
| Payslip portal authentication |
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After the initial login, you will no longer see the QR code. Simply enter your username and password you will then be prompted to enter your 6 digit verification code from your authenticator app, click next and you will be logged into the payslip portal. 
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If a company has Time-Based One-Time Password enabled, and then this is changed back to "Password Only" or "Two Factor Email" then in the future this is changed back to Time-Based One-Time Password, the users who had previously registered with TOTP will be required to register again. The exception to this is if the user is linked to at least one other company with TOTP enabled at the time Time-Based One-Time Password is disabled.
Improvement details
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Importing Anchor importing importing
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ADD LINKS ABOUT IMPORTING AN USING INTIME
Validation for relevant fields and special characters Anchor speccharacters speccharacters
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We have added validation for the following characters: @, +, -, =. This validation will apply to employee related fields whether it is via manual input, standard importers or custom importers. The validation will stop these characters from being inputted, for example: @forename or =surname will be highlighted as a validation error. However a hyphenated double-barrelled surname or a telephone number starting with +000 will be accepted. When using manual entry you will see red message at the top of the screen.
If using the importers, you will get errors messages as below.
Custom Import for P45 Previous Tax Basis Anchor Custom Import for P45 Previous Tax Basis Custom Import for P45 Previous Tax Basis
| Custom Import for P45 Previous Tax Basis | |
| Custom Import for P45 Previous Tax Basis |
We have made a change to our custom importer when updating P45 previous w1/m1 tax basis field. Previously this required a Y or N, but would fail on update. Now you will use 0 to not tick the box and 1 for the tick box to be populated. This updates the section tax details, within employee - previous employment P45.
Worker pay type added to custom importer Anchor Worker pay type added to custom importer Worker pay type added to custom importer
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| Worker pay type added to custom importer |
You can now use the field worker pay type within employee page in the custom importer. It will allow the following names or value: 'not selected' or 0, 'salaried' or 1, "grade" or 2, "hourly" or 3, "timesheet" or 4. If the field is left empty for a new starter, it will set the worker to 'not selected'. When updating a current employee and column is left empty, it will leave the field unchanged.
Custom importing P45 student loan detailsAnchor Custom importing P45 student loan detail Custom importing P45 student loan detail
Previously when using the custom importer for P45 details and marking the student loan indicator as Y, the plan type field was remaining blank in the statutory loans screen. The plan type will now populate as expected. Also when adding previous employment P45 details, a student loan with type 'plan 1' will not be created when an employee already has a student loan set up on pay -student loans screen.
Additional validation for holiday history override import Anchor Additional validation for holiday history override import Additional validation for holiday history override import
We have improved the error messages within the messages section if the below errors occur, allowing you to make the appropriate changes to the import file. Previously this would display as object reference, instead of the error.
The employee does not exist in the system
Any pay or unit overrides supplied are not numerical
The pay periods in the file do not exist in the system
Message gets highlighted as cannot delete. pay period in use if deleting periods when there are employee holiday calculation rows for that period on payroll - pay periods screen
Reporting Anchor reporting reporting
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ADD LINKS ABOUT REPORTING
Reporting on pay holiday immediately schemes Anchor Reporting on Pay Immediately Holiday Values Reporting on Pay Immediately Holiday Values
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| Reporting on Pay Immediately Holiday Values |
Within reporting under the employee category the holiday report will now reflect pay holiday immediately schemes. The taken hours value will show the same as accrued hours, as each pay period the accrued hours will be allocated for payment. Also columns due hours, gross booked and gross due will be '0' as no holidays can be booked by employee within the scheme.
Email payslip report performance improvements Anchor Email report performance improvements Email report performance improvements
| Email report performance improvements | |
| Email report performance improvements |
We have enhanced the performance of our email payslip report in the payslips category within reporting. Previously you may have experienced delays when reporting on large volumes.
P45 Pre Printed not working with 1 or 0 in pay period parameter Anchor P45 Pre Printed not working with 1 or 0 in pay period parameter P45 Pre Printed not working with 1 or 0 in pay period parameter
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| P45 Pre Printed not working with 1 or 0 in pay period parameter |
Previously you may have noticed that your P45 pre printed report within the statutory category was not running if the pay period was set as '0' for current period and '1' for previous period. This will now work as expected.
New tax code reportAnchor New tax code report New tax code report
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| New tax code report |
There is a new report called tax changes by period change within the employee category in standard reports. This report will capture details of any employees updated with P6s, P9s, SL1s, SL2s, PGL1s, PGL2s, and NINO updates from the processing - HMRC data retrieve screen.
Pension reports Anchor Pension reports Pension reports
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| Pension reports |
Pension scheme end date added to basic pension report Anchor Pension scheme end date added to basic pension report Pension scheme end date added to basic pension report
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| Pension scheme end date added to basic pension report |
The basic pension and basic pension by date range reports will now include a pension scheme end date of an employee. The end date is held against an employee's pension scheme on with the pay - pensions screen, within the leaving date field. Please note: this will only show within the report when there is no current pension record.
Standard life contribution (NEW) report to include pension refunds Anchor Standard life contribution (NEW) report to include pension refunds Standard life contribution (NEW) report to include pension refunds
We have added the additional information of employees with pension refunds within the above report. This can be found within reports and category pension exports.
Royal london pension report consolidation Anchor Royal London pension report consolidation Royal London pension report consolidation
| Royal London pension report consolidation | |
| Royal London pension report consolidation |
We have provided a tick box option to consolidate all payrolls within the pension exports - royal london pension contribution report. This will allow you to have 1 report with all payroll frequencies reported, and stops the requirement to combine multiple reports outside of InPay.
NI values where there are multiple FPSs in a period Anchor NI values where there are multiple FPSs in a period NI values where there are multiple FPSs in a period
| NI values where there are multiple FPSs in a period | |
| NI values where there are multiple FPSs in a period |
Previously gross earnings for NICs in period, total employer NICs in period and employee contributions in period were displaying incorrect values. This would only happen when there was a change to the NI letter or there had been NI movements in the pay period after the first FPS submission. This will now display expected values under each table letter. Please note: This has had no impact on monies owed to the HMRC or the Employee's NI record with the HMRC, as YTD figures are used in both cases.